If you wish to arrange your own shipping abroad through a courier or consolidator service you may do so. However, we will charge VAT until the following can be provided to us in order for us to not be held liable under UK law for unpaid VAT.
Evidence must show the goods [Aromantic Ltd] supplied have left the UK. Copies of transport documents alone will not be sufficient. Information held must identify the date and route of the movement and the mode of transport involved. It should include the following:
- a written order from your customer which shows their name and address, and the address where the goods are to be delivered (this will simply be your order with us)
- copy sales invoice showing the invoice number, customer’s name and a description of the goods (we have this as part of our processes)
- delivery address for the goods
- date of departure of goods from your premises and from the UK
- name and address of the haulier collecting the goods; registration number of the vehicle collecting the goods and the name and signature of the driver
- where the goods are to be taken out of the UK by an alternative haulier or vehicle, the name and address of that haulier, the registration number of the vehicle and a signature for the goods
- route, for example, Channel Tunnel, port of exit
- copy of travel tickets
- name of ferry or shipping company and date of sailing or airway number and airport
The information held should also include (if applicable):
- the trailer number
- full container number
- the name and address for consolidation, groupage or processing
Source: VAT on goods exported from the UK (VAT Notice 703) - GOV.UK (www.gov.uk)